Privacy Policy

1. Who We Are

Scott Events ("we", "us", "our") is a creative event management company operating across the United Kingdom. Our registered contact email is [email protected].

We are committed to protecting your personal data and respecting your privacy in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

2. What Data We Collect

We may collect the following personal data when you interact with us:

• Name and contact details (email address, phone number)
• Company name and job title
• Event enquiry details and requirements
• Correspondence and communication records
• Website usage data (via cookies and analytics)
• Any other information you voluntarily provide to us

3. How We Use Your Data

We use your personal data to:

• Respond to your enquiries and provide event management quotes
• Plan, manage, and deliver events on your behalf
• Send relevant communications about your event or our services
• Improve our website and services
• Comply with our legal and contractual obligations
• Send occasional marketing communications (only with your consent)

4. Legal Basis for Processing

We process your personal data on the following legal bases:

• Contract: to fulfil our contractual obligations to you
• Legitimate interests: to respond to enquiries and improve our services
• Consent: for marketing communications (you may withdraw at any time)
• Legal obligation: where required by law

5. Data Sharing

We do not sell your personal data. We may share your data with trusted third parties only where necessary, including:

• Venues, suppliers, and contractors involved in delivering your event
• IT and software service providers who support our operations
• Professional advisers (legal, financial) where required
• Regulatory or law enforcement bodies where legally required

All third parties are required to handle your data securely and in accordance with applicable data protection law.

6. Data Retention

We retain your personal data only for as long as necessary to fulfil the purposes for which it was collected, or as required by law. Enquiry data is typically retained for up to 2 years. Client data related to delivered events may be retained for up to 7 years for legal and accounting purposes.

7. Cookies

Our website uses cookies to improve your browsing experience and analyse site traffic. Cookies are small text files stored on your device. You can control or disable cookies through your browser settings. Disabling cookies may affect the functionality of our website.

8. Your Rights

Under UK GDPR, you have the right to:

• Access the personal data we hold about you
• Correct inaccurate or incomplete data
• Request erasure of your data (the 'right to be forgotten')
• Object to or restrict how we process your data
• Data portability — receive your data in a structured format
• Withdraw consent at any time (where processing is based on consent)
• Lodge a complaint with the Information Commissioner's Office (ICO)

To exercise any of these rights, please contact us at [email protected].

9. Data Security

We take appropriate technical and organisational measures to protect your personal data against unauthorised access, loss, or disclosure. However, no method of transmission over the internet is 100% secure, and we cannot guarantee absolute security.

10. Changes to This Policy

We may update this Privacy Policy from time to time. Any changes will be posted on this page with an updated date. We encourage you to review this policy periodically.

11. Contact Us

If you have any questions about this Privacy Policy or how we handle your data, please contact us:

You also have the right to complain to the Information Commissioner's Office (ICO) at ico.org.uk.